To record the retirement of a piece of equipment, you simply add an inspection for the record, and select 'Retired' as the status.
You can optionally add any comments and a photo.
Once the inspection is saved, the record will be hidden from view, and will no longer be flagged for inspection in future.
Importantly, you can still view the entire history of the record for auditing purposes by clicking on the archived icon on the left and drilling down into the archived items folders until you find the item you need.
Any items that are retired do not count towards you subscription total and to help you even more, once you archive an item you can replace it within Papertrail without having to use additional records or even purchase more records if you have run out. Papertrail allows you to have a 1 for 1 swap.