When you add a question in Checklist Manager, you choose a question type. The type controls how the inspector answers and which logic conditions you can set on it, so picking the right one up front saves rework later.

Quick guide

The inspector answers Yes or No.

Use it for: any pass/fail check. "Is the webbing free from cuts and abrasion?" "Are the brakes working correctly?"

Logic available: Yes, No, Filled, Not filled.

Tip: Word the question so that Yes is the good answer throughout the checklist. Inspectors move faster and are less likely to answer the wrong way round.

The inspector enters a numeric value.

Use it for: readings and measurements, such as tyre pressure, mileage, test load in kg or the number of damaged strands on a wire rope.

Logic available: Set, Unset, Equals, Does not equal, Greater than, Greater than or equal to, Less than, Less than or equal to.

Tip: Put the unit in the question (e.g. "Tyre pressure (PSI)") so every inspector records values the same way.

The inspector types a free-text answer.

Use it for: anything that can't be reduced to a fixed answer, such as the location of a defect, a serial number or further notes.

Logic available: Set, Unset, Equals, Does not equal, Contains.

Tip: Use Text as a follow-up rather than the main check. Free text is hard to compare across inspections, so pair it with a True or False or Multiple choice question where you can.

The inspector picks a date.

Use it for: manufacture dates, last service dates, calibration dates and expiry dates.

Logic available: Set, Unset, On, Not on, After, On or after, Before, On or before.

Tip: Use a Date question instead of Text for anything date-based, so answers are consistent and can be used in logic.

Multiple choice

The inspector chooses from a list of answers you define. You also give each answer a sentiment: Positive, Neutral or Negative.

Use it for: checks with more than two outcomes, such as "Condition: Good / Fair / Poor" or "Result: Pass / Pass with advisory / Fail".

Logic available: choose whether the rule looks at the Response or the Sentiment.

Tip: Base your logic on Sentiment rather than individual responses. If you add another negative answer later, the rule still works without being changed.

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