For items which have a shelf life (for example textile equipment), you can add a retirement date in Papertrail.
Storing records of retired equipment in Papertrail allows you to evidence the fact that retired equipment is no longer in use. You can access a list of all records which have been retired at any time by clicking on the Archived option in the Filters tab.
Retired records do not count towards your total records allowance within your Papertrail account.
To specify the date for retirement in a record, click into the record and if necessary on Show all fields.
A calendar will appear when you click on the Date for retirement field.
If you need to choose a date a long time into the future, you can click on the month and then year at the top of the calendar to scroll through until you see the year you are looking for.
Select the month you want to use, and a drop down calendar will appear allowing you to chose the specific day and date for retirement of the product.
You can select a date for retirement as far in the future as you need. Don't forget that if you have the same retirement date for multiple items you can edit multiple records at once.
You can also see a list of items that are due to be retired within the next six months by clicking on the Retire number in the dashboard, which is useful for planning ahead when it comes to purchasing new equipment.
See related articles:
- How to edit a record
- How to retire (archive) a record
- Importing products to Papertrail from the PPE directory
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