If you already manage your PPE and other equipment using an Excel, Sheets or Numbers spreadsheet, we can bulk upload your records straight into your Papertrail account to get you ready to go faster.
You'll need to download our template spreadsheet (link below) and add your data into the correct columns. Then email it across to us and we'll take care of the rest!
For the spreadsheet in different languages, please use the following link and go to the relevant tab sheet:
Please read the couple of points below before filling in the spreadsheet:
To assist us in getting your data into your account quickly and cleanly, please ensure that you have set up a folder structure within your account and you know which records are going to go in which folder.
On the spreadsheet, state which folder each record is going into by entering the folder name into the first column.
Each record needs to have as a minimum:
- Folder location
- Name (e.g. harness)
- Frequency (how often you want to be reminded to inspect each record)
- State (we'll assume this is 'checked - good' if left blank)
You can add as much optional information to your records as you like at this stage, such as unique identifier, purchase date, manufacturer, date of first use etc.
It is also possible to set a specific date that an inspection is next due when uploading from a spreadsheet.
Custom states and frequencies
The import spreadsheet includes a drop-down list of standard states and inspection frequencies.
If you'd like a state or a frequency that is not offered as standard within Papertrail (for example, 'in stores' or '28th of every month') let us know and we can set this up on your account.
Ready to get started?
Please contact us using the information at the base of this article if you would like your records uploading. We'll review your spreadsheet and let you know when it's suitable to upload into your account.
See related articles:
- How to organise your record management system
- Can I have a custom state or frequency?
- How to edit record fields
Still can't find the answer you need? We'd love to help!
Contact our Customer Support Team via the chat button in the lower right corner of the screen, on +44 (0)1248 719270 or at firstname.lastname@example.org.